Conference Invitation Letter

The ICRHS team provides support for participants who require a visa to attend the conference. Once a participant has completed registration and paid the conference fee, they can request an official conference invitation letter, which includes important details for the visa application.

Complete Registration

Participants must finish the registration process and pay the conference fee

Submit the Request Form

The invitation letter form should be filled out with accurate and current information

Receive the Invitation Letter

Requests are processed within 3-5 business days. The official letter is then emailed to the participant

Required Information

Visa requirements depend on the participant’s nationality and the host country. Participants are advised to check current visa rules with the relevant embassy or consulate before travel. Requesting a conference invitation letter is a key step for those requiring a visa.

How to ask for a conference invitation letter?

Participants must first complete the registration process and pay the conference fee. After registration, they should fill out the invitation letter form with accurate and up-to-date information. Once the request is submitted, it is processed within 3-5 business days, and the official letter is emailed to the participant. A confirmation email is sent after submission with instructions for the next steps.

Who needs an invitation letter?

Participants who need a visa to enter the host country must request the official letter. The invitation letter confirms attendance and supplies the information necessary for visa approval.

When to request an invitation letter?

Participants are encouraged to request the invitation letter as early as possible. Early submission allows sufficient processing time and accommodates potential delays in the visa process. Submission deadlines are listed in the Important Dates section.

Need Assistance?

If you have any questions or need any help, contact the assistance team.

Assistance Center

Request a Conference Invitation Letter

Participants can fill out the form below to request an official conference invitation letter. Please keep in mind to use the email you used for registration in your application form.

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Prefix*
Full Name*
as it appears on your Passport
Are you a ...?*
Phone Number*
Email*
If you have submitted a paper to the conference please provide the title
Payment Date*
Institution*
Country*
Date of Birth*
MM slash DD slash YYYY
Passport Number*
Nationality*
Expiration Date*
MM slash DD slash YYYY
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